the goan I network
VASCO
With files piling up and space limited in the council’s administrative building, the Mormugao Municipal Council (MMC) has plans to implement a rack system to store, maintain and access all files of the council.
The MMC also intends to adopt a system to locate files in quick time.
Sources told The Goan that some council files had been reported missing while some others have been destroyed by rats.
“There have been instances where a particular file could not be traced for a long time and the staff had a tough time locating files. Some files were later found kept on the floor and above cupboards with seeping roofs, causing further damage,” said the source.
“Small files for trade license applications would also go missing and MMC would then receive complains.”
“With renovations to the building on the cards, it will be a herculean task to manage and safeguard the files during renovation work and hence, this proposal is being planned,” said the source.
Speaking to media persons, Vasco Councillor Kritesh Gaonkar said every council file is important.
“The new MMC Chairperson Bhavna Nanoskar did a through enquiry on the section-wise storage of files and we have now instructed all officers to take extreme care and safeguard every files present in the council.”
“Staff have been instructed to maintain a records of files. Once the renovation is completed, all files will be placed neatly on racks and with numbers for easy identification. As of now, we have told them to adjust with the available space,” Gaonkar added.
“All files are important and it is necessary to take care of files and ensure they are not misplaced. We are not aware how the files were managed earlier as we were in the opposition,” he said.
MMC Chairperson Bhavna Nanoskar said storage and ease of obtaining files in the MMC was important and she would begin with the proposal of rack system.
“I have discussed with the chief officer to take up the matter so that files are safe. We have decided to also have a meeting where in all staff will be given a brief idea of how to maintain the files and what our plans are. We cannot afford to waste time searching for files and we want to ensure that no files are kept in a haphazard manner,” said Nanoskar.
When contacted, MMC Chief Officer Agnelo Fernandes said a space constraint in the council had compelled them to adjust to the available space.
“I have directed my staff to put a proposal for rack systems where files can be stored conveniently,” said
Fernandes.
